Free letter template
Gym cancellation notice to send by certified mail
Use this when your gym requires written notice or won't cancel at the desk or online. It names your agreement, sets the effective date and revokes billing authorization in one letter.
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Re: Written notice of membership cancellation, agreement [Member or agreement number]
To [Gym or company name]: This letter is my written notice cancelling my membership agreement [Member or agreement number] at the [Home club], effective [Effective date]. As of the effective date I withdraw my authorization for any further charges to my card or bank account for this membership. Please confirm the cancellation in writing and tell me of any final amount you believe is due under the agreement, with an itemized explanation. I am sending this notice by USPS Certified Mail and keeping a copy, the mailing receipt and the delivery record. Sincerely, [Your name]
When to use this letter
- Your agreement says cancellation must be in writing
- The gym insists on in-person cancellation and you want a paper trail
- You are cancelling under a state health club law (move, disability, cooling-off window)
Where to send it
Use the notice or cancellation address in your agreement; if none, the corporate office.
Tips before you mail it
- Copy the notice clause from your agreement into the letter if it names specific wording.
- Also tell your bank you've revoked authorization if charges continue.
- Keep the return receipt until you've seen a statement with no new charge.
The full template text
Re: Written notice of membership cancellation, agreement {{agreementNo}}
To {{gymName}}:
This letter is my written notice cancelling my membership agreement {{agreementNo}} at the {{club}}, effective {{effectiveDate}}.
{{legalBasis}}
As of the effective date I withdraw my authorization for any further charges to my card or bank account for this membership. Please confirm the cancellation in writing and tell me of any final amount you believe is due under the agreement, with an itemized explanation.
I am sending this notice by USPS Certified Mail and keeping a copy, the mailing receipt and the delivery record.
Sincerely,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.